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CORA Board of Directors Meeting Minutes 20 August 2020

CORA Board of Directors Meeting Minutes 20 August 2020

 

Call to order 6:41pm

Attendance


Doug McClintock

Olivia Birkenhauer

Corey Wilkosz

Christopher Averett

Chris Bovard

Sherman Butler

Troy Warnken

Dan Crowe

Jason Reser         (Trail Development Director)



  1. Review Agenda
    1. Agenda Approved
  2. Discussions:
    1. Communication Channels
      1. Email, Slack, text message
      2. Conversation types to go to which channel?
        1. Voting: currently email moved to Slack
          1. Slack features a Vote/Polling App
      3. Internal communications Slack
        1. Project ownership and communications
          1. Workstreams created by Chris Bovard
          2. Appropriate Workstream Owner and co-Owner
        2. Add Board Members to all channels for visibility
        3. Ensure all assigned members are added to the appropriate channels and workstreams
          1. Committees: Sponsorship, Trails etc.
          2. Chris Bovard will ensure setup
    2. Trailblazers Trek
      1. UDF Named as Presenting Sponsor
      2. Jason Reser allowed posting privileges to each CORA Trail Facebook
        1. To post event information
        2. 21 August 2020 to 30 September 2020
        3. Communications to go each page Admin to regarding posting Strategies
          1. Doug, Jason and Troy will help share this information
  3. Merchandise
    1. Moving from Printful and Etsy
      1. Low quality and slow turnaround times
      2. Rachel to work with Kat Tate at PromoSpark
        1. Custom Logo appeal
        2. Custom Store front/webpage
        3. Inventory items and print on-demand
    2. Sherman working with Specialized to create updated CORA Cycling jerseys
      1. Shot Sleeve MTB Style and Traditional Club Cut Options
      2. Presell on all channels directed to PromoSpark webstore
      3. Additional inventory to be added to PromoSpark webstore
      4. 10 Week turnaround time
    3. Motion:Oliva – To approve the expenditure up to $2,000 to cover the number of items to reach Specialized’s minimum order quantity
      1. Second by Christopher Averett
      2. VOTE: 10 in favor 0 apposed
      3. Motion passes
    4. Sherman continued the conversations with SockGuy to create CORA Logo sock
      1. 8 to 10-week turnaround
      2. Agreed on graphical designs
        1. Need to discuss sock heights and materials further
      3. Expenditure for order approved February 2020
      4. Socks to be sold at PromoSpark webstore
  4. CORA Blog Postings
    1. Rollout completed
    2. Updated Postings third post went out 20 August
    3. Cori to ask for submissions
      1. Selected authors and content
      2. Reviewed by Doug and Cori for CORA Voice
    4. CORA Board Meeting Minutes to be added as Monthly BLOG Content
      1. Review and Approval process
        1. Written
        2. shared to be approved by board
        3. once approved posted to BLOG by Chris Bovard
      2. Shared by CORA Trail pages
        1. Try to share a few pages at a time
  5. CORA Branding Photo
    1. 22 August 2020
    2. Hikers, biker and trail users
    3. Children and Adults on trail
    4. Photographers volunteering time
    5. Sherman to provide drinks and snacks during event
    6. Per diem for photographers Lunch and Dinner
      1. Photographer to send receipt to Corey. Corey to send reimbursement check
    7. MOTION – Corey Wilkosz approve photographer per diems of $25 lunch or $40 dinner
      1. Second: by Chris Bovard
      2. Vote: 10 in favor 0 opposed
      3. Motion Passes
  6. CORA Invasive Species Video
    1. 28 August 2020
    2. Focused on How to identify and remediate Amur honeysuckle
    3. Troy Warnken and John Neal
    4. Joe Tolle has agreed to produce the video for a discounted rate of $300.
    5. Slack conversation to approve expenditure
  7. HootSuite Training
    1. Free tool for Multichannel Social Media Posting and Scheduling
    2. Doug to share calendar invite for those who would like to attend
  8. Fox Run
    1. Kenton County 54-hole golf course now closed
    2. Connected to Lincoln Ridge Park
    3. Existing cart path being used a multi-use trail
    4. Parks Board, County Commissioners would like to add 5 to 7 miles natural surface multi use trails
    5. Next Steps
      1. Create Specifications Document
        1. Cost?
        2. CORA will help fundraise for expenditure
      2. Goes to Public Bid
      3. Bid to be chosen with Kenton County’s Criteria
  9. Trails Report
    1. Mt Airy
      1. Skills Park Call with Director Kara Kish
      2. Ensure we are in line with budgets
    2. Ceaser Creek State Park
      1. New trail – “Campground Loop”
      2. Currently one-third is on pavement, another third is unmaintainable
      3. Use of some existing trail
      4. Sent to Park for approval
      5. Asked for a trail walk of proposed sections
    3. East Fork State Park
      1. Possible update to Phase 1
      2. Re-routes? Replace or remove broken bridges
      3. Needs a Trail Steward to organize and orchestrate
    4. Landen Deerfield Park
      1. Trail Stewardship taken over by Matt Stierwalt
      2. hours are being been put in.
        1. are these being added to Trail Work Report?
  10. Motion: to adjourn meeting at 8:42 by Olivia Birkenhauer
    1. Second by: Sherman Butler
    2. Vote: 9 in favor 0 opposed

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